Virtual Reality Events

We specialize in creating customized VR solutions for companies hosting events, delivering high-quality experiences that engage and impress participants. Our Virtual Reality Activation Team and Equipment Rental service provide an all-in-one solution, handling technical challenges and guiding users for a seamless experience. We believe in VR’s potential to shape future interactions and showcase its benefits for clients, businesses, and communities. With a deep understanding of VR psychology, we elevate user experiences and ensure stress-free, flawless events, offering more than just equipment rental, but expertise and passion.

Technical Considerations for Your VR Event:

Space Requirements:

Ensuring adequate physical space is crucial for user comfort and interaction in VR experiences. Interactive VR setups typically require a minimum area of 2m x 2m to allow users freedom of movement, enabling natural interaction with virtual environments, enhancing immersion by allowing users to walk around and engage with virtual objects. For more complex VR applications, larger spaces may be necessary to optimize user engagement, accommodating dynamic movements like crouching, reaching, or running, which are essential in certain experiences such as games or training simulations. Providing sufficient room maximizes the feeling of presence and realism, creating a more compelling and immersive environment.

Lighting:

Appropriate ambient lighting is crucial for optimizing VR experiences. To ensure an optimal experience, it’s important to avoid direct sunlight and maintain balanced lighting conditions in the event space. Direct sunlight can interfere with VR headset sensors, causing tracking issues and disrupting immersion. Balanced lighting helps maintain clear visuals within the virtual environment, preventing distractions or visual discomfort. For indoor setups, adjustable lighting fixtures or curtains can be used to control natural light and effectively manage ambient lighting conditions.

Power Requirements:

Access to power outlets is essential for VR equipment operation. Our Oculus Quest headsets, with built-in batteries providing up to four hours of use, come with all necessary power cables for easy connection to available outlets. This ensures uninterrupted VR sessions and allows for charging between uses, maintaining functionality throughout extended experiences. By providing comprehensive power solutions, we ensure seamless, uninterrupted VR experiences, particularly in settings with prolonged usage, like events or interactive installations.

Internet Connectivity:

Some VR experiences require internet access for updates, multiplayer gaming, or accessing online content. To ensure a seamless experience for your guests, we recommend using our Wi-Fi gaming routers with Wi-Fi 6 technology. Wi-Fi 6 offers advantages such as higher data rates, increased capacity, and improved performance in dense environments, making it ideal for supporting multiple VR headsets simultaneously. It minimizes latency and provides reliable connectivity, essential for real-time interactions and multiplayer gaming. By utilizing Wi-Fi 6 routers, you enhance the stability and speed of internet connections, optimizing VR applications that rely on online connectivity and ensuring smooth gameplay and uninterrupted experiences.

Health and Safety:

VR experiences can be immersive and intense, requiring careful attention to users’ well-being. Our Virtual Reality Activation Team is dedicated to ensuring a safe and enjoyable environment for all participants. Trained staff oversee sessions, ensuring users follow safety guidelines and providing assistance as needed. They monitor session duration to prevent discomfort or fatigue, offer guidance on proper headset adjustment for optimal comfort, and handle technical troubleshooting. Our team is also trained to recognize signs of discomfort or motion sickness and can intervene promptly to mitigate any issues, ensuring a safe physical environment free from obstacles.

Content Selection for Your VR Event

We offer a wide range of virtual reality content options tailored to your event’s theme or objectives. Choose from customized VR experiences designed in collaboration with our team or select from our collection of popular commercial experiences, including games like Beat Saber and immersive adventures such as The Climb.

Ultimately, the choice of VR content is yours. Our team will collaborate with you to determine the best options for your event, providing comprehensive support from planning to execution. With our expertise in VR technology, we aim to make your event a resounding success, delivering a memorable and enjoyable experience for all attendees.